Stall application advice

Open Farm Sunday is organised by volunteers. Early booking is essential, together with payment & proof of documentation. After a short deadline new stalls will be invited to submit applications. Late bookings may therefore be refused.

Bookings will not be confirmed until payment and your public liability insurance documents are received.

• Stall applicants should ensure that they book and pay as soon as possible after receiving the invitation.
• The organisers reserve the right to refuse any booking.

• Only those activities or sale of items as specified on the Booking Form will be permitted.

• Stall fees include a non-refundable £10 booking fee.
• Booking fees cannot be refunded unless a stall booking is refused by the organisers or in the event of the event being cancelled by the organisers. (This has never happened!). In the event of cancellation by the organisers, stall fees would be refunded less £10 booking fee, to cover our non-refundable costs.

• Contact us if you foresee any issues or revisit this page.
  

SUSTAINABILITY

• No single use plastic is allowed. This includes balloons and other decoration. Please minimise other single-use packaging. Where necessary source domestically compostable packaging and bags etc for your stall.
• The farm is ‘off-grid’.  Generators may only be used with prior permission.
• Stall holders must be prepared to manage any packaging or other waste that they generate, including any returned by customers – bags for recycling & general waste will be issued on arrival together with recycling information.
• Stallholders must take reasonable steps to ensure that their stall, and the area around it, is kept free from litter.

STALLS:

• Your stall must be robust to cope with the forecast weather conditions – in particular high winds. The ground at the farm is generally sloping – tables etc may need additional support. Stallholders are responsible for ensuring that gazebos or other structures and equipment are secure and do not present a risk to the public or other stallholders, and that all tents and canopies are securely pegged down. FarmEco Stewards reserve the right to have any unsafe structure removed from the site.

• We do not supply stalls, table or chairs.
• The Organisers will not accept responsibility for any loss of, or damage to, any property whatsoever belonging to Stallholders, exhibitors or any other person on site for any reason.

• No material of a racist, sexist, libelous or offensive nature will be permitted on site. The Organisers reserve the sole right to decide whether any material falls into these categories.

• Catering and Food Stalls must comply with food hygiene regulations and should have a food hygiene rating of 4 or above.
• Stallholders must provide their fire extinguishers where required.
• Catering and Food Stalls must not sell bottled water, alcohol or tobacco products.

• Food and drinks for consumption on site must not be served in glass containers or single-use plastic containers.

• Caterers should use re-usable or compostable cups, plates etc, following guidance issued separately.
• Food stalls will be supplied with additional bags for food waste and compostable packaging, which should be taken home.

ON THE DAY

• Stalls will be located in advance.
• On arrival stall holders will be directed to their mapped location by stewards.
• Stallholders must follow the ‘Essential Stall Information‘ provided by email closer to the time of the event.
• Selling of goods by  shouting or behaviour likely to annoy visitors or other Stallholders will not be permitted. Stall holders must not accost visitors,or other stall-holders,with petitions, leaflets, collection tins etc. Let them come to you.
• Traders are required to have Public Liability Insurance covering the type of goods for sale on their stall and the stall itself. They must submit a copy of this with their application and (new) bring a copy to display on their stall.

• No stall space can be allowed without the appropriate application having been made. So-called “fly pitching” will not be permitted.

THE ORGANISING GROUP’S DECISION ON ANY MATTER IS FINAL.

• FarmEco event organisers are all volunteers, and very busy for the day. If you have any doubts about what you can sell, or do, or anything else, contact us well in advance of the event.
• Stall booked details are stored electronically and we aim to comply with General Data Protection Regulations.

PAYMENT

Payment should be made by Bank Transfer to ‘FarmEco’, Sort code – 08-92-99, A/c no – 65449017 . Be sure to add a reference with your stall name. Other payment options, via paypal is here.

Confirmation will be sent by email.